Policies & Procedures

event procedures

event sanctions

Host a USAV event in the Florida Region

If you are interested in sanctioning an event (tournament, camp, clinic, league, etc.) with the Florida Region, please review the Florida Region Event Sanction page.

General event management

USAV Championship manuals

USAV Girls Championship Manual - 24/25
USAV Boys Championship Manual - 24/25

safesport

SafeSport Training and Reporting - Minor Athlete Abuse Prevention Policies (MAAPP)

usav junior age definitions

Age definition guidelines for the 2025/2026 season

2024-2025 USAV Code of Conduct

Click here to view the 2024-2025 USAV Code of Conduct. The USAV Code of Conduct to be adhered by all individuals who have an active role in a USAV Jr. Club .

Spectator Code of conduct

Spectator Code of Conduct - The Spectator Code of Conduct is required to be posted at all USAV events in the Florida Region.

usav event waivers

Indoor Child on the Bench Waiver - This waiver allows a child aged 8 or under in designated bench areas with a rostered adult (who must be the child's parent or legal guardian).
Regional Uniform Waiver - This waiver is only valid at Florida Region sanctioned events and may only be valid for one event.
Age Waiver - The Florida Region does not issue age waivers. Please review the USAV Age Definitions, found on the USAV Forms and Information Page.

foreign participation

Please review the Foreign Team Participation Policy & Procedures listed on the USAV Forms and Information Page.

florida region alcohol policy

Regional Alcohol Policy - The Florida Region of USA Volleyball prohibits the possession, sale, purchase, and consumption of alcoholic beverages at all sanctioned youth/junior volleyball events. Alcoholic beverages are not permitted to be present or consumed on the premises of any sanctioned/insured space of any venue, including common areas inside the sanctioned/insured area.

mixed gender policy

Mixed Gender Policy - rev. August 2022

Florida region Events

The following policies and procedures will be followed at all events hosted by the Florida Region. Please email [email protected] if you have any questions about these policies.

REGIONAL BID ACCEPTANCE POLICY

Teams receiving a Florida Region bid to the USA Volleyball Girls Junior National Championships (GJNC) are required to accept the bid on-site at the conclusion of the event where the bid is awarded.

Bid acceptance, whether it is an original or trickle down bid, is mandatory unless the offer is made 30 or more days after the conclusion of the Florida USAV Gold Series (for 13u-17u age groups), the ASICS Florida Volleyball Challenge (for 11u-17u age groups) or the Florida Regional 18s Qualifier (for 18s age group only).

For more information, please visit the Junior Bid Information page.

BID DIVISION REQUIREMENT - ASICS FL VB CHALLENGE

Any team wishing to compete for a Florida Region bid at the ASICS Florida Volleyball Challenge (AFVC) must compete in at least three (3) USAV Level I ranking events. The deadline for bid eligibility will be as of two weeks prior to the first day of the AFVC.

More information can be found on the Indoor Junior Rankings page.

RANKING CHALLENGES - ASICS FL VB CHALLENGE

Coming soon.

STAY-TO-PLAY GUIDELINES

Click here to view the Florida Region Stay-to-Play Guidelines.

TEAM CHECK-IN REQUIREMENTS

IMPORTANT: We do NOT offer or accept ON-SITE team check-in.

COACHES OR CLUB DIRECTORS MUST complete Online Team Check-In for their teams prior to tournament play. Paper rosters will NOT be accepted.
Upon completion of Online Team Check-In, each coach assigned as a "Primary" staff member will receive a unique QR code pass via text & email for entry into the event.
There is a MAXIMUM of 4 “Primary” staff members per team. Any additional members will need to purchase passes online for entry into the event.
- Staff Roles allowed on a roster:
  - Head Coach
  - Assistant Coach
  - Club Director
  - Chaperone
To gain entry into the venue(s) AT ANY TIME, each Primary staff member will need to present their QR code pass (can be printed or on a mobile device) with their corresponding photo ID at entry.
Athletes will need to show their jersey to gain entrance to the venue.
If you have any athletes that are 18 years old BEFORE or DURING the event, they must have SafeSport training to be eligible to play and for the team roster to be valid for check-in.

Teams that do not check-in by the respective time will be dropped from the tournament, be issued a sanction from the Florida Region, and will not be issued a refund for the event.

FORFEITING TEAMS PENALTY

2026 Officiating Fee for Forfeiting Teams* - $TBD per match

Referee (R2) - $TBD per match
Table Personnel (Scorer & Lib Tracker) - $TBD per match
Line Judges - $TBD per match

*All forfeits must be approved by the Event Director in advance and payment must be remitted at the time of any approval.

ROSTER VIOLATION PENALTY

2026 Roster Violation Fee - $TBD

SERVICE ANIMAL NOTICE

Service animals are individually trained to do work or perform tasks for persons with disabilities. Service animals are to remain on leash and under the control of their handler at all times. Comfort or emotional support animals are not service animals and are not permitted. Pets are not permitted. Thank you for your compliance with this policy!

MEDIA ACCESS POLICY

Click here to review the Florida Region Media Access Policy.

medical & Insurance

Medical forms

Florida Region Incident Report Form

Florida Region Incident Report Form - To be filled out at the event by the on-site medical personnel.

USAV Medical Claim Form

2024-2025 USAV Medical Claim Form - If you wish to file a medical claim, please follow the instructions on this form.

Medical Consent Form

Medical Consent Form - To receive medical care at a USA Volleyball sanctioned event or activity in Florida, the completed form will need to be presented to any medical provider before care may be administered.

Medical Release Form

Medical Release Form - This form is no longer required. However, the Florida Region recommends that clubs collect this form from every athlete.

Concussion Information

Concussion Information - Provided by the CDC

USAV Insurance Information

Please visit the USA Volleyball Forms and Information page to access the current insurance documents.

USA Volleyball Insurance Handbook
General Liability Insurance Summary
D&O Insurance Summary
Participant Accident Summary
Other Insurance Information

other information

Florida Region Incident Review Policy

Florida Region Incident Review Policy - Policy governing how incidents are to be filed and reviewed. It also includes all possible sanctions and penalties.

COPS Report Form

COPS Report Form - Used to file a compliment or complaint. May be completed by Coaches, Officials, Players, or Spectators.

usav forms and information

Other USAV forms and resources can be found on the USAV Forms and Information Page.

If you have questions about the information on this page, please contact the Florida Region office Mon-Fri, 9a-5p at (352) 742-0080.