ADULT OFFICIALS | INDOOR ASSIGNING (NOVA)
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When you receive an invitation to sign up in the NOVA system, follow the instructions in that email to register. Then, you will add your availability information to the system and you will be eligible for assignments. Assignment etiquette and protocol is part of the agenda of the Official's Orientation meeting. Each official is responsible for maintaining accurate contact and availability information in the NOVA system. If you receive an assignment on a day when you are available, you are expected to accept the assignment. If you cannot accept, you must turnback through the system. A brief explanation for the turnback is required.
Sue Wanio (Official's Coordinator) serves as the NOVA administrator for the Florida Region. You may contact Sue at sue@FloridaVolleyball.org. |
ASSIGNING TIPS & FAQs
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Here is information you need to know to navigate the officials assigning systems. This is your responsibility to learn and understand - it isn't that complicated and we are consistent in the way we handle it. Part of maintaining your professionalism as an official is making the effort and taking the time to learn the assigning systems that affect your assignments.
All assignments to Florida Region sanctioned events are made and confirmed ONLY through NOVA.
An acceptance from any system other than NOVA is a preliminary acceptance, and should not be considered final.
In order to be assigned, officials must enter their availability into NOVA a minimum of 6-8 weeks in advance of tournaments. You are responsible to keep it updated at all times.
If you SEE a tournament listed in NOVA, and you want to be considered to work it, make sure you are AVAILABLE in NOVA.
If you are asked to work a tournament and you DO NOT SEE that tournament listed in NOVA, REMOVE your availability as soon as you accept that assignment. This includes AAU events, events out of region, and the Sunshine Qualifier.
All NOVA assignments MUST be confirmed or turned back in NOVA within 48 hours of assignment. A brief explanation must accompany all turnbacks.It is not possible for you to be assigned unless you are available for that date.
Assigning FAQs
Question: "NOVA,SportWrench, AES - help, I am SO confused!!!"
Answer: Pay attention to which organization is sanctioning the tournament that you are assigned to or applying for.
There are generally three choices:
Question: How do I know who sanctioned the event?
Answer: Look on the internet. Start with NOVA. http://vbref.website/. If the tournament is listed in NOVA on the View Assignments tab, it is sanctioned by the Florida Region. Next, look at The OTVA AAU assignor's website: iRefFL.weebly.com for AAU events. Look under the Referee Registration tab and you will see a list of tournament dates. Finally, for USAV nationally sanctioned events, look at USAVolleyball.org under events for tournaement info.
Question: OK, so I know who sanctioned the event I want to work. Now what do I do?
Answer: If it is a Florida Region sanctioned tournament, referees selected to work will be assigned in NOVA. Sue Wainio handles NOVA assignments. In order to be assigned in NOVA you must make yourself available in NOVA. Go to the availability tab and check the days you want to work. If there is more than one event on a day you want to work, you will generally be assigned to the location nearest your home. This is not always the case, however. There may be times when it is necessary to indicate which tournament you prefer, if you will need a hotel, roommate preferences, etc. For this there are other sites you must visit to enter this information.
For any tournaments run by JVC Tournaments or OTVA (see list at http://jvctournaments.com/ and also at https://vballref.weebly.com/ ) you may indicate your preference to work by applying at https://sportwrench.com/#/ You may also enter hotel and roommate and any other special information on this site. You may apply at anytime, however, IF YOU ARE ASSIGNED IN NOVA to one of these events, please go immediately to Sportwrench and apply. You will be accepted if you are assigned in NOVA. The SportWrench system offers management of hotels, roommate requests, special requests such as departure time info, schedules and on-court recording of results.
For OTVA tournaments that are sanctioned by the Florida Region USAV, Rachael Stringer will be taking the list of available officials from the NOVA list. Make sure your availability is up to date. Lists are pulled 4- weeks in advance of the tournament date.
If it is an OTVA/AAU event, the assigning will be done by Moises Santiago. You will indicate your availability and desire to work the event by registering on the appropriate form on his website. Follow instructions found on the website iRef.weebly.com. If you are accepted to or planning to be assigned to an AAU event, you must remove your availability from NOVA. You cannot work multiple events on one day!
If you are assigned or planning to work a small local event, or if you have personal plans and do not want to work at all that weekend, remove your availability from NOVA. If your name shows as available in NOVA and you are assigned, you are expected to accept the assignment! It is understood that emergencies do come up, but forgetting to update your availability is not an emergency, and demonstrates a lack of professionalism.
Question: Why do I have to register on other sites AND put my availability in NOVA for some tournaments?
Answer: The head referees for each tournament request the officials they would like to have for their events. The various head referees in the region use their own systems and methods for tracking available officials. It is the responsibility of each official to comply with the requirements of the tournaments they work. The NOVA assignor for the region works with the head officials of each event to be sure that there is a diverse pool of qualified officials to properly staff each event. Several factors go in to making assignments. These include, but are not limited to geography, certification level, work history and performance, dependability, etc.
Question: If all the assignments have been made for a tournament, then do I still have to update my availability?
Answer: YES! The closer we are to the actual tournament date, the MORE crucial it is that your availability is current! If it is Wednesday before a tournament and we need to find someone to fill a spot at a tournament, we need to be able to rely on the accuracy of the available list of people in the system! At that point we do not have time to go back and forth trying to determine who can actually work.
Here is information you need to know to navigate the officials assigning systems. This is your responsibility to learn and understand - it isn't that complicated and we are consistent in the way we handle it. Part of maintaining your professionalism as an official is making the effort and taking the time to learn the assigning systems that affect your assignments.
All assignments to Florida Region sanctioned events are made and confirmed ONLY through NOVA.
An acceptance from any system other than NOVA is a preliminary acceptance, and should not be considered final.
In order to be assigned, officials must enter their availability into NOVA a minimum of 6-8 weeks in advance of tournaments. You are responsible to keep it updated at all times.
If you SEE a tournament listed in NOVA, and you want to be considered to work it, make sure you are AVAILABLE in NOVA.
If you are asked to work a tournament and you DO NOT SEE that tournament listed in NOVA, REMOVE your availability as soon as you accept that assignment. This includes AAU events, events out of region, and the Sunshine Qualifier.
All NOVA assignments MUST be confirmed or turned back in NOVA within 48 hours of assignment. A brief explanation must accompany all turnbacks.It is not possible for you to be assigned unless you are available for that date.
Assigning FAQs
Question: "NOVA,SportWrench, AES - help, I am SO confused!!!"
Answer: Pay attention to which organization is sanctioning the tournament that you are assigned to or applying for.
There are generally three choices:
- Florida Region USAV
- AAU
- USAV National Office
Question: How do I know who sanctioned the event?
Answer: Look on the internet. Start with NOVA. http://vbref.website/. If the tournament is listed in NOVA on the View Assignments tab, it is sanctioned by the Florida Region. Next, look at The OTVA AAU assignor's website: iRefFL.weebly.com for AAU events. Look under the Referee Registration tab and you will see a list of tournament dates. Finally, for USAV nationally sanctioned events, look at USAVolleyball.org under events for tournaement info.
Question: OK, so I know who sanctioned the event I want to work. Now what do I do?
Answer: If it is a Florida Region sanctioned tournament, referees selected to work will be assigned in NOVA. Sue Wainio handles NOVA assignments. In order to be assigned in NOVA you must make yourself available in NOVA. Go to the availability tab and check the days you want to work. If there is more than one event on a day you want to work, you will generally be assigned to the location nearest your home. This is not always the case, however. There may be times when it is necessary to indicate which tournament you prefer, if you will need a hotel, roommate preferences, etc. For this there are other sites you must visit to enter this information.
For any tournaments run by JVC Tournaments or OTVA (see list at http://jvctournaments.com/ and also at https://vballref.weebly.com/ ) you may indicate your preference to work by applying at https://sportwrench.com/#/ You may also enter hotel and roommate and any other special information on this site. You may apply at anytime, however, IF YOU ARE ASSIGNED IN NOVA to one of these events, please go immediately to Sportwrench and apply. You will be accepted if you are assigned in NOVA. The SportWrench system offers management of hotels, roommate requests, special requests such as departure time info, schedules and on-court recording of results.
For OTVA tournaments that are sanctioned by the Florida Region USAV, Rachael Stringer will be taking the list of available officials from the NOVA list. Make sure your availability is up to date. Lists are pulled 4- weeks in advance of the tournament date.
If it is an OTVA/AAU event, the assigning will be done by Moises Santiago. You will indicate your availability and desire to work the event by registering on the appropriate form on his website. Follow instructions found on the website iRef.weebly.com. If you are accepted to or planning to be assigned to an AAU event, you must remove your availability from NOVA. You cannot work multiple events on one day!
If you are assigned or planning to work a small local event, or if you have personal plans and do not want to work at all that weekend, remove your availability from NOVA. If your name shows as available in NOVA and you are assigned, you are expected to accept the assignment! It is understood that emergencies do come up, but forgetting to update your availability is not an emergency, and demonstrates a lack of professionalism.
Question: Why do I have to register on other sites AND put my availability in NOVA for some tournaments?
Answer: The head referees for each tournament request the officials they would like to have for their events. The various head referees in the region use their own systems and methods for tracking available officials. It is the responsibility of each official to comply with the requirements of the tournaments they work. The NOVA assignor for the region works with the head officials of each event to be sure that there is a diverse pool of qualified officials to properly staff each event. Several factors go in to making assignments. These include, but are not limited to geography, certification level, work history and performance, dependability, etc.
Question: If all the assignments have been made for a tournament, then do I still have to update my availability?
Answer: YES! The closer we are to the actual tournament date, the MORE crucial it is that your availability is current! If it is Wednesday before a tournament and we need to find someone to fill a spot at a tournament, we need to be able to rely on the accuracy of the available list of people in the system! At that point we do not have time to go back and forth trying to determine who can actually work.
