ADULT OFFICIALS | INDOOR ASSIGNING (NOVA)
When you receive an invitation to sign up in the NOVA system, follow the instructions in that email to register. Then, you will add your availability information to the system and you will be eligible for assignments. Assignment etiquette and protocol is part of the agenda of the Official's Orientation meeting. Each official is responsible for maintaining accurate contact and availability information in the NOVA system.
Sue Wanio (Official's Coordinator) serves as the NOVA administrator for the Florida Region. You may contact Sue at sue@FloridaVolleyball.org.
ASSIGNING TIPS & FAQs
Here is information you need to know to navigate the officials assigning systems. This is your responsibility to learn and understand - it isn't that complicated and we are consistent in the way we handle it. Part of maintaining your professionalism as an official is making the effort and taking the time to learn the assigning systems that affect your assignments.
Question: "NOVA, OMNEVB.net, two Sues - help, I am SO confused!!!"
Answer: Pay attention to which organization is sanctioning the tournament that you are assigned to or applying for.
There are generally three choices:
- Florida Region USAV
- USAV National Office
Question: How do I know who sanctioned the event?
Answer: Look on the internet. Start with NOVA. http://vbref.website/. If the tournament is listed in NOVA it is sanctioned by the Florida Region. Next, look at Sue Mailhot's home page, omnevb.net. Look under the OTVA tab. Finally, for USAV nationally sanctioned events, look at AES - https://advancedeventsystems.com/. Go to the Current Event List link at the bottom center of the home page. Click there and you are taken to the Event List where you can sort events by affiliation (sanction), region, state, type and age.
Question: OK, so I know who sanctioned the event I want to work. Now what do I do?
Answer: If it is a Florida Region sanctioned tournament, referees selected to work will be assigned in NOVA. Sue Wainio handles NOVA assignments. In order to be assigned in NOVA you must make yourself available in NOVA. Go to the availability tab and check the days you want to work. If there is more than one event on a day you want to work, you will generally be assigned to the location nearest your home. This is not always the case, however. There may be times when it is necessary to indicate which tournament you prefer, if you will need a hotel, roommate preferences, etc. For this there are other sites you must visit to enter this information.
For any tournaments run by AJ Joseph, (see list at http://jvctournaments.com/) you may indicate your preference to work by applying at https://sportwrench.com/#/ You may also enter hotel and roommate and any other special information on this site. You may apply at anytime, however, IF YOU ARE ASSIGNED IN NOVA to one of these events, please go immediately to Sportwrench and apply. You will be accepted if you are assigned in NOVA. The SportWrench system offers management of hotels, schedules and on-court recording of results.
For other weekends where there are multiple events, or for Florida Region hosted tournaments you can go to this web link and find a short survey for the weekend that will allow you to record where you would prefer to work.
For OTVA tournaments that are sanctioned by the Florida Region USAV, Sue Mailhot will be taking the list of available officials from the NOVA list. Make sure your availability is up to date. Lists are pulled 4- weeks in advance of the tournament date.
If it is an OTVA/AAU event, the assigning will be done by Sue Mailhot. You will indicate your availability and desire to work the event by registering on the appropriate form on her website. Follow Sue Mailhot's instructions. Information can be found at http://www.omnevb.net/ If you are accepted to or planning to be assigned to an AAU event, you must remove your availability from NOVA. You cannot work multiple events on one day!
If it is a USA Volleyball (national office) event, the system used for assigning is AES. Apply for the event in AES, receive your acceptance, and remove your availability from NOVA. You cannot work multiple events on one day! Currently in the Florida Region there is one national qualifier, the Disney Qualifier, which falls into this category.
If you are assigned or planning to work a small local event, or if you have personal plans and do not want to work at all that weekend, remove your availability from NOVA. If your name shows as available in NOVA and you are assigned, you are expected to accept the assignment! It is understood that emergencies do come up, but forgetting to update your availability is not an emergency, and demonstrates a lack of professionalism.
Question: Why do I have to register on other sites AND put my availability in NOVA for some tournaments?
Answer: The head referees for each tournament request the officials they would like to have for their events. The various head referees in the region use their own systems and methods for tracking available officials. It is the responsibility of each official to comply with the requirements of the tournaments they work.
Question: If all the assignments have been made for a tournament, then do I still have to update my availability?
Answer: YES! The closer we are to the actual tournament date, the MORE crucial it is that your availability is current! If it is Wednesday before a tournament and we need to find someone to fill a spot at a tournament, we need to be able to rely on the accuracy of the available list of people in the system! At that point we do not have time to go back and forth trying to determine who can actually work.